smartergogl.blogg.se - What are the benefits to using styles in word

So Mars is Heading 2.Īnd the Phobos and Deimos, which are the moons of Mars. I can just go through my document and choose the heading. Should this be 14 point font? Should it be a different color? I don’t have to worry about that. Now The Planets, that’s going to be a different heading, so I can do Heading 2 and I don’t have to worry about well it’s 16 point font for Heading 1, what should. So I can go through my document this way. So let me click Asteroids and hit Heading 1 again. Kind of just what I did there with three steps, I can do with styles. The Planets here, I’m going to hit Heading 1 and it has just given me some spacing. I am going to go up here to the Quick Styles, which is up here in the ribbon. I can do all those steps: change font, change spacing, change color with headings. Now if I have to do this for each of my headings, I know about Format Painter, so I can take this format, go over up here to Format Painter in the ribbon, click on that and now everything I touch will be painted like that.īut if I am doing that for a lot of headings, I have to go through my entire document. If you go up to the paragraph in the ribbon here in this little triangle on the bottom right-hand corner, that will open your Paragraph settings.Īnd after I am going to put a little six point. So let’s get away from the carriage return and maybe you know about, ooh, spacing. Maybe?Ĭarriage returns are bad, especially if you’re continuing typing because now you’re in that font. So let’s kind of I don’t know about that. What should I do for a heading? Well, let’s make it a color.

Here is my author thing and I am going to try to center that, and I’ll make a little smaller, I guess. I might take my title here and okay I want to center that. Here’s what I would normally do if I didn’t know about styles. So, here we have an unformatted document about the Solar system. As soon as they click this thing, and they look at fonts they’re gone for five minutes, right?īut what I am going to show you is the advantages of doing that. It’s a little tough if you come from the old typewriter age, or if you are a kid, I know, because I have a couple of teenagers. Work on formatting your document afterwards. Using the collapse and expand feature allows you to see the overall progress and organization.

Some symbols aren’t easily accessible, which makes typing in different languages that use a different alphabet is difficult.I think it is attributed to Stephen King who says, “Don’t get it right (air quotes right), get it written.” Using the Outline view has several benefits as you will see below: Using the various headings in the outline automatically formats the headings and subheadings and keeps them consistent through the use of styles.

Also, this shouldn’t really be a problem because regular backups should be made and the user should save at regular intervals of times On the other hand, this could happen to somebody hand writing a letter because something could happen to the paper such as a pen leaking.

Data can sometimes be lost due to data corruption.Copies can easily be made, which saves on printing and it is much easier to do.Here are some of their benefits that relate to data entry. Mail merge from a database so that you can easily send out letters to multiple people at a time Since Excel Tables have a defined list of columns, they become seriously useful when you want to enter data into them.Format the text and general page layout so that you can make the page look more appealing or easier to read.Can save multiple versions of documents and easily sort them so that you can go back to previous versions of the same document.

Easily correct any mistakes which are made.